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ICANN org will continue to monitor governmental and public health guidelines closely, including all updates from the World Health Organization (WHO), Centers for Disease Control and Prevention (CDC), and the regional governments of this event location. We are also working closely with the local government officials, and our hotel and venue partners supporting the event.
ICANN org is committed to providing as safe a space as possible for in-person attendees. Because of this, ICANN will require attendees to adhere to higher health and safety standards than may be required by local regulations. The following is a general overview of what to expect on-site during the meeting.
ICANN org will implement a comprehensive plan to ensure a safe and productive meeting, which includes:
- All attendees will be required to attest (while registering to attend) that on/before the first day of the event, they will be fully vaccinated and up to date against COVID-19, which, in most cases, includes booster shot(s).
- Mask wearing while indoors is strongly recommended. Face masks will be available onsite.
- Contact tracing measures.
- Enhanced venue cleaning and contact safety measures.
- Enhanced food service handling and safety for catered services.
- Attendee acknowledgement to agree to the outlined health and safety measures.
ICANN will continue the three-color lanyard system (red, yellow, and green) to allow in-person attendees to visually express their comfort level when it comes to socializing with fellow attendees. COVID-19 self-administered tests and medical-grade face masks will be made available at the event and will be available upon request.
More details on health and safety measures are outlined below and will be updated as information becomes available and are subject to change as required or advised.
FREQUENTLY ASKED QUESTIONS
1.1 Do I need a vaccine against COVID-19 to attend this event?
Yes. All in-person attendees, regardless of age, are required to be fully vaccinated and up to date against COVID-19 which, in most cases, includes booster shot(s).
An attendee is considered fully vaccinated 14 days after the second dose of a two-dose vaccine (e.g., Pfizer or Moderna) or 14 days after a single-dose vaccine (e.g., Johnson & Johnson). Remaining up to date on vaccinations after the primary series means receipt of available boosters or additional doses taken at recommended intervals. Mixed vaccines will also be accepted (e.g., one dose of Moderna and one dose of Pfizer).
Instead of being required to visually show proof of vaccination during badge pickup, all in-person participants will be required to attest/declare (at the time of registration) that they will be in compliance with the vaccination requirements outlined above on/before the first day of the event.
1.2 Which vaccines are accepted to enter the event venue?
ICANN will accept WHO-approved vaccines. The list of accepted COVID-19 vaccines (as of 01 March 2023) is as follows:
- Johnson & Johnson/Janssen (Jcovden)
- Moderna (Spikevax)
- Novavax (Nuvaxovid)
- Oxford/AstraZeneca (Vaxzevria)
- Pfizer-BioNTech (Comirnaty)
- Sinopharm (Covilo)
- Sinovac (Coronavac)
- CanSino (Convidecia)
- Bharat Biotech (Covaxin)
- Serum Institute of India, Oxford/AstraZeneca formulation (Covishield)
- Serum Institute of India, Novavax formulation (Covovax)
A mix of two of the above vaccines (e.g., one dose of Moderna and one dose of Pfizer vaccines) will also be accepted.
1.3 How will my COVID-19 fully vaccinated status be verified by ICANN?
Instead of being required to visually show proof of vaccination during badge pickup, all in-person participants will be required to attest (at the time of registration) that they will be in compliance with the vaccination requirements outlined above on/before the first day of the event.
All in-person attendees, regardless of age, are required to be fully vaccinated and up-to-date against COVID-19 which, in most cases, includes booster shot(s).
An attendee is considered fully vaccinated 14 days after the second dose of a two-dose vaccine (e.g., Pfizer or Moderna) or 14 days after a single-dose vaccine (e.g., Johnson & Johnson). Remaining up to date on vaccinations after the primary series means receipt of available boosters or additional doses taken at recommended intervals. Mixed vaccines will also be accepted (e.g., one dose of Moderna and one dose of Pfizer).
Note: Proof of a negative COVID-19 test, proof of antibodies, or proof of recovery from COVID-19 will not be accepted as a substitute for attesting that you are up-to-date with vaccination against COVID-19.
1.4 Can I attend this event with proof of a negative COVID-19 test or proof of COVID-19 antibodies?
No. Proof of a negative COVID-19 test, proof of antibodies, or proof of recovery from COVID-19 will not be accepted as a substitute for attesting that you are up-to-date with vaccination against COVID-19.
Current guidance states that requiring all attendees be up to date with COVID-19 vaccinations is an effective way of reducing the risk of transmission among large groups. Studies of those who have received a full vaccination course, including booster shots, demonstrate that the risk of carrying and transmitting the disease is vastly reduced.
1.5 Will exceptions to your COVID-19 vaccine requirement be accepted?
No. We are unable to make exceptions to the requirement that attendees be fully vaccinated and up to date against COVID-19. All event delegates make their decision to attend based in part on an expectation that all who attend are held to the same health and safety requirements. Holding everyone to the same standard is an important part of ICANN’s commitment to its attendees. ICANN is committed to providing the best possible hybrid meeting with a continued focus on ensuring an equal and engaging experience for the virtual participants for this event.
1.6 Will I be able to register onsite?
No. There will be no onsite registration facilities this year so you must register in advance.
In-person, advance registration will close one day prior to the first day of the event. After that point in time, only virtual participation will be open for continued registration. Walk-up and late registrations will not be accepted after the in-person advance registration closes. All walk-up and late registered attendees will only have access to virtual participation.
1.7 Will I have to wear a mask during this event?
Mask wearing is a personal decision, but in order to protect all our attendees, ICANN org recommends wearing a mask in all indoor public areas and meeting rooms. ICANN will have complimentary medical-grade masks (including KN95) available onsite.
However, ICANN reserves the right to shift this policy back to masks being required if the situation prior to the meeting or during the meeting deems it necessary to curb an outbreak or reduce the overall risk to delegates.
1.8 If I test positive for COVID-19 at this event, what should I do?
Anyone testing positive for COVID-19 is expected to not enter the venue or meeting space.
Event attendees should confirm whether self-isolation is an available option with their hotel. ICANN encourages anyone who tests positive for COVID-19 during this event to make outreach to those with whom they may have been in close proximity prior to testing positive. Anyone testing positive with COVID-19 is expected to not enter the event venue. If you are feeling unwell or have illness-related symptoms, please participate virtually from your hotel room or home.
1.9 Am I responsible for my own costs and expenses if I contract COVID-19 surrounding my attendance at this event?
ICANN is pleased to continue welcoming community members back to ICANN’s in-person public meetings. While electing to attend a meeting in person has always been a personal risk assessment and choice, returning to travel and meetings in the COVID-19 landscape
make these personal risk assessments even more important, including acceptance of personal responsibility for taking those risks. ICANN’s health and safety measures ask all attendees to observe precautions intended to reduce the possibility of spread of COVID-19. ICANN is taking additional steps, such as making available self-administered antigen tests at no cost and having additional resources available for initial assistance with illness. ICANN Funded Travelers should consult the Funded Traveler Information Summary document for information and support that might be provided by ICANN.
1.10 Will COVID-19 testing be available for meeting attendees at this event? Will I have to pay for my own testing because I signed the waiver?
COVID-19 self-administered tests and medical-grade face masks will be made available at the event and will be available upon request. These tests will be provided at no cost to the attendees and ICANN encourages that attendees self-administer a test before coming to the venue. If the COVID-19 Home Test result is positive, attendees must not come to the meeting site.
1.11 How can I show my comfort level on interactions and socializing with other participants?
ICANN will continue using the three-color lanyard system (red, yellow, and green) to allow in-person attendees to visually express their comfort level when it comes to socializing with fellow attendees:
RED LANYARDS: NO CONTACT / I’m keeping my physical distance
*Desire extreme physical distancing and precautions.
YELLOW LANYARDS: ELBOWS ONLY / I’m still being cautious
*Desire some caution and respect physical distance with others.
GREEN LANYARDS: HIGH-FIVES & HANDSHAKES / I’m ok with shorter distance *Fine with more relaxed behaviors followed by frequent hand washing and sanitizing.
1.12 Will ICANN use my registration data for contact tracing purposes?
ICANN will conduct entrance scans of all attendee badges upon entry to the meeting room, or for small events, document who is in-person. The primary purpose is to enable email notifications to attendees of potential exposure to a confirmed positive COVID-19 case.
1.13 How will ICANN be collecting my data for contact tracing purposes?
Contact tracing will be implemented with digital badge scanners when entering the meeting space. A staff member will quickly scan a QR code printed on all attendee badges upon entry to the meeting space. For small events, ICANN will document who is in-person.
The printed badge QR code does not contain any personally identifiable information, and is a random generated identifier (ID) for each attendee. This ID can only be linked by ICANN org to a registration record for a COVID-19 notification report, which will allow ICANN to notify all
on-site participants of potential exposures to COVID-19. Badge scanning upon entry is mandatory for all in-person attendees. Contact tracing will not be conducted for virtual participants.
1.14 How will ICANN org use my information that it collects in connection with this event?
We will use your data in accordance with our Privacy Policy and as explained in this FAQ.
This page may contain information from third-party websites that are not under the control of ICANN. Sources include both private and government websites. Any information included on this page that is not directly related to ICANN or its operations is for informational purposes only and has not been verified or reviewed by the ICANN organization.